Request a Document
Ceremonial documents are prepared for the Mayor's signature for District residents and others under specific circumstances. To request a ceremonial document, use the Ceremonial Document Request Form below under service details. If you have problems with the form, call (202) 727-5082.
Prior to requesting a document, review the glossary of Types of Ceremonial Documents [PDF]. Please allow a minimum of three weeks to process your request. Please do not submit your request no more than three months before the date of your event. Only one document is awarded to an individual or organization per event.
The following are samples of ceremonial documents prepared by the Ceremonial Services Unit:
- Anniversary Letter (50+ years) [PDF]
- Birthday Letter (75+ years) [PDF]
- Certificate of Appreciation [PDF]
- Letter of Condolence [PDF]
- Letter of Congratulations [PDF]
- Letter of Greetings [PDF]
- Letter of Welcome [PDF]
- Meritorious Public Service Award [PDF]
- Proclamation [PDF]
- Retirement Letter [PDF]
Each request must contain the following information: type of document (draft language for proclamation and other specific requests); one page with name and background information on the individual or organization receiving the document; date and place of event; publication deadline, if applicable; and name, email and daytime telephone number of the contact person.
All request must be in writing and submitted three weeks prior to the date of the event or publication deadline. Requests with a deadline or less than three weeks will be accommodated based on workload of pending requests. Emergency or short deadline requests must be submitted with draft language and will be accommodated as the workload permits. Document pick-up is 9 am-4:30 pm.
The Ceremonial Services Unit cannot make any determination about the Mayor's availability for an event. Requests for presentation by the Mayor or a representative at an event should be made by contacing firstname.lastname@example.org or by calling (202) 727-6263.
Ceremonial Services is managed and administered through the Ceremonial Services Unit.