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Due to construction, the Office of Public Records will be closed to walk-in researchers during the week of December 5. The schedule for the following week has not been determined; please call (202) 671-1105 prior to coming to OPR during the week of December 12.

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Ceremonial Services

Request a Document

Ceremonial documents are prepared for the Mayor's signature for District residents and others under specific circumstances. To request a ceremonial document, use the Ceremonial Document Request Form below under service details. If you have problems with the form, call (202) 727-5082.

Prior to requesting a document, review the glossary of Types of Ceremonial Documents [PDF]. Please allow a minimum of two weeks to process your request. Please do not submit your request no more than three months before the date of your event. Only one document is awarded to an individual or organization per event.

Ceremonial Document Request Form

Each request must contain the following information: type of document (draft language for proclamation and other specific requests); one page with name and background information on the individual or organization receiving the document; date and place of event; publication deadline, if applicable; and name, email and daytime telephone number of the contact person.

All requests must be in writing and submitted two weeks prior to the date of the event or publication deadline. Requests with a deadline or less than two weeks will be accommodated based on workload of pending requests. Emergency or short deadline requests must be submitted with draft language and will be accommodated as the workload permits. Document pick-up is 9 am-4:30 pm.

The Ceremonial Services Unit cannot make any determination about the Mayor's availability for an event. Requests for presentation by the Mayor or a representative at an event should be made by contacing mayorschedulingoffice@dc.gov or by calling (202) 727-6263.

Ceremonial Services is managed and administered through the Ceremonial Services Unit.

Service Contact: 
Office of the Secretary; Betty Akers, Director
Contact Phone: 
(202) 727-5082
Contact Fax: 
(202) 727-3582
Contact TTY: 
Contact Suite #: 
Suite 419
Office Hours: 
Monday to Friday 9 am to 5 pm